Following on from a previous blog discussing proofreading tips for students (& others), I stumbled across a very helpful video on YouTube recently. It’s called Word 2016 Tutorial: A Comprehensive Guide to Word for Anyone by Sali Kaceli and contains tips and tricks that many users might find useful.
I’ve been using Word for many years but I still picked up a few nuggets of information that will come in handy in future. For example, the video opened my eyes to the joy of the screenshot tool in Word – yes, I now know that it’s there right in front of my eyes but for some reason I’d never noticed it before.
The video is quite long (2 hours 10 minutes) and therefore I worked through it in stages over a couple of days. However, with my academic clients in mind in particular, it might be worth highlighting the following sections at the given times as potentially being the most helpful:
- 14 mins – Using and modifying formatting styles (if you’re still manually changing the font size and style to differentiate between headings and sub-headings, this module is for you)
- 56 mins 44 secs – Collaborating using comments
- 1 hour 15 mins 54 secs – Creating the table of contents (if you’re still typing out the TOC by hand, this module is for you)
- 1 hour 22 mins 45 secs – Works cited, bibliography & APA, MLA styles (if you’re not sure how to use citations and create the bibliography, this module is for you)
- 1 hour 58 mins 34 secs – Track changes
Of course, there are also many other helpful videos available on YouTube (e.g. https://www.youtube.com/results?search_query=word+table+of+contents+tutorial) and they will often go into more detail if that’s what you’re after. However, I’m mentioning Sali Kaceli’s video here because it’s certainly a good starting point and there’s lots of good information in one place that is put across without too much fuss.
From an editing perspective, it is certainly much easier – and therefore potentially cheaper for the client – to edit a document that has been created using some of the features mentioned above.